Moving from TherapyNotes? We'll help you bring your practice over.
Free onboarding help, a clear plan for the move, and an honest look at what a month costs on each platform. Start a free 30-day trial: a card is required, and your plan isn't charged during the trial.
Every feature. One transparent price.
Starts at $10/month. Every feature in the 30-day trial. Free live support, free onboarding help, free ERA posting, and no fees for reminders, faxes or e-signatures.
Established, with per-use fees on top
Starts at $69/month for one clinician. Text and voice reminders, claims, ERAs and eligibility checks each cost 14 cents on top of the plan.
How the move works
Most of the move is exporting from TherapyNotes, then setting up with our team
- Start your free 30-day trial, so your TherapyAppointment account is ready.
- Download your client list from TherapyNotes (Patients, then Export Spreadsheet). Our export guide shows each step.
- Save each client's chart as a PDF from their Documents tab, starting with the clients you see now.
- Book a free onboarding call. We'll help you import your clients and set up insurance, if you bill it.
- Pick a go-live date and book new sessions in TherapyAppointment from that day.
- Keep TherapyNotes open while your claims and balances settle, usually 30 to 60 days.
- Export your final reports, then close TherapyNotes, or keep read access in its storage mode for $9 a month.
Help from people who do this every week
- A free 30-minute onboarding call with a specialist
- Help setting up your practice, calendar and insurance settings
- Help importing your client list from TherapyNotes
- Free live support, including during your trial
- Step-by-step guides for exporting your TherapyNotes records
- Month-to-month billing with no contract, so you can cancel anytime
Quick answers
TherapyNotes: $69/mo
TN: 30 days, no card needed
TN: $0.14 per text or voice reminder
TN: $0.14/claim
TN: $40/mo per clinician (TherapyFuel)
TN: 24/7 phone and email
TN: $0.28 per claim with its ERA
Pricing breakdown
TherapyAppointment prices by session volume, so costs stay low while a practice is building. TherapyNotes charges one flat plan price, plus per-use fees. The numbers below are from each platform's official pricing page and help center as of October 2026.
Session-based pricing, all features included
Always free: Appointment reminders · ERAs · Faxes · E-signatures · Document storage · Secure messaging · Client portal · SOAP & HIPAA templates · Onboarding support · Live customer support
Flat plan price, plus per-use fees
Also optional: Premium Telehealth $15/mo per clinician (Basic is free for 2 people)
Feature comparison
TherapyNotes pricing checked against therapynotes.com/pricing and the TherapyNotes help center, October 2026.
| Feature | TherapyAppointment | TherapyNotes | Pricing & trial |
|---|---|---|
| Free trial | Every feature, 30 days | 30 days, no card needed |
| Starting price | $10/month | $69/month |
| Electronic claims cost | $0.15/claim | $0.14/claim |
| Appointment reminders | Free, unlimited | Email free; text and voice $0.14 each |
| Secure client messaging | Free, unlimited | Included |
| Signup fee | None | None |
| ERA fees | Free | $0.14 per claim |
| Clinical documentation | ||
| Session notes (SOAP/DAP/Progress) | Included | Included |
| Free SOAP & HIPAA templates | Free library | Templates available |
| Treatment plans | Included | Included |
| AI-assisted notes & summaries | $0.59/note (pay per use) | $40/mo per clinician (TherapyFuel) |
| Measurement-based care | Basic | Outcome measures included |
| Customizable forms & templates | Included | Available |
| Billing & insurance | ||
| Electronic insurance claims (EDI) | $0.15/claim | $0.14/claim |
| Automatic ERA posting | Free | $0.14 per claim |
| Real-time eligibility checks | $0.07/lookup | $0.14/request |
| Automated billing & payments | Included | Included |
| Credit card processing | 2.9% + $0.30 | 3.1% + $0.30 |
| Superbills | Included | Included |
| ePrescribing | $65/mo + $110 setup | $65/mo per prescriber |
| Scheduling & client portal | ||
| Online client self-scheduling | Included | Included |
| Automated intake & e-signatures | Included | Included |
| Outside calendar sync | Google Calendar (view-only) | One-way sync, clients shown by initials |
| Secure client portal | Free | Included |
| Telehealth (video sessions) | $15/mo per clinician | Basic free (2 people); Premium $15/mo per clinician |
| Telehealth group sessions | Up to 49 | Up to 16 on Premium |
| Practice management | ||
| Multiple practice locations | Included | Included |
| Financial & data reporting | Included | Included |
| Custom branding / white-label | Not available | Not listed |
| Free therapist directory listing | Therapist Finder | TherapySearch profile |
| Group practice supervision tools | Included | Included |
| Mobile app | iOS & Android | iOS & Android |
| No annual contract | Month-to-month | No long-term contract |
| Support & compliance | ||
| HIPAA alignment | HIPAA aligned, BAA included | BAA included |
| Free live customer support | Every plan, including trial | 24/7 phone and email |
| Help moving from another EMR | Free onboarding help | Free client list import |
| Data not sold to third parties | Confirmed | See its privacy policy |
Pros and cons
- Starts at $10/month, versus $69 for TherapyNotes Solo
- Free 30-day trial with every feature unlocked
- Text reminders, ERAs and secure messaging included, with no per-use fees
- AI notes pay-per-use ($0.59/note), cost-effective at lower volume
- Claims plus ERAs cost $0.15, versus $0.28 with TherapyNotes
- Free live support and free onboarding help at every plan level
- Card processing at 2.9% + $0.30, versus 3.1% + $0.30
- Free therapist directory listing to attract new clients
- Founded by a psychologist, built around real therapy workflows
- Longest-standing mental health EMR; 40,000+ practices
- Donates profits to NAMI, RAINN, and Open Path
- A card is required to start the trial; TherapyNotes' trial needs none
- Claims are $0.15 each, a cent more than TherapyNotes' $0.14, though ERAs are free
- AI notes cost more than TherapyNotes' flat $40/month above about 68 notes a month
- Telehealth is $15/mo per clinician; TherapyNotes includes a basic two-person version free
- No white-label or custom branding
- Established, widely used platform for behavioral health
- 30-day trial with no card required
- Basic telehealth for two people included
- Flat $40/month AI notes (TherapyFuel) suits heavy daily use
- 24/7 phone and email support
- Free import of your client list from another EMR
- Unlimited non-clinical staff accounts at no cost
- Electronic claims at $0.14 each
- Solo plan is $69/month, nearly 7x TherapyAppointment's starting price
- Text and voice reminders cost $0.14 each
- ERAs cost $0.14 per claim, on top of the $0.14 claim fee
- Real-time eligibility checks cost $0.14 each
- Plan prices rose in December 2025
- Higher card processing rate (3.1% vs 2.9%)
- Usage fees grow with your caseload, on top of the plan price
Frequently asked questions
For most solo practices, yes. TherapyAppointment starts at $10/month and its highest tier is $59/month, while TherapyNotes Solo is $69/month. TherapyNotes also charges 14 cents for each text or voice reminder, claim, ERA and eligibility check. A solo therapist with 25 sessions, 100 text reminders and 60 claims a month would pay about $48 with TherapyAppointment and about $99.80 with TherapyNotes.
Your client list comes out of TherapyNotes as a spreadsheet, and our onboarding team will help you get set up and import it, at no cost. TherapyNotes downloads each client's chart as a PDF, which you can attach to the client's record in TherapyAppointment. Our step-by-step export guide walks through each download.
No. Most practices keep TherapyNotes open while claims and balances settle, usually 30 to 60 days, and book new sessions in TherapyAppointment from their go-live date. If you need read access later, TherapyNotes offers a storage mode for $9 a month.
Yes. Free live customer support is included at every pricing tier, including during the free trial. TherapyAppointment also includes free onboarding assistance. Support covers technical questions, insurance billing help, and general platform guidance, at no extra charge.
Yes. AI Notes drafts session notes, treatment plans and summaries at $0.59 per note, with unlimited free edits. TherapyNotes offers TherapyFuel at a flat $40/month per clinician, which works out cheaper if you write more than about 68 AI notes a month.
TherapyAppointment charges $0.15 per claim, paid to Office Ally, and ERAs are free. TherapyNotes charges $0.14 per claim and another $0.14 per claim in each ERA. At 60 claims a month, that comes to $9.00 with TherapyAppointment and $16.80 with TherapyNotes.
Both support group practices. TherapyAppointment's group plan starts at $59/month plus $39/month per additional clinician, and includes multiple locations, supervisor sign-off and per-clinician financial reporting. TherapyNotes' Group plan is $79/month for the first clinician plus $50/month for each additional one, with non-clinical staff free.
Yes. TherapyAppointment offers a 30-day free trial with every feature unlocked. A card is required at sign-up, and your plan isn't charged during the trial. Both platforms are month-to-month with no long-term contract.
This page is published by TherapyAppointment. TherapyNotes pricing and features come from therapynotes.com/pricing and the TherapyNotes help center as of October 2026. TherapyAppointment uses HIPAA-aligned practices.
Verify current pricing with each vendor before purchasing.